How VAASA Membership Works

Everything you need to know about joining VAASA, your membership benefits and what happens after you sign up.

The Virtual Assistants Association of South Africa (VAASA) is a professional association that supports Virtual Assistants who are starting, managing or growing their own businesses.

Whether you are new to the VA industry or already running an established business, VAASA provides guidance, resources, networking opportunities and business support.

 

1. How Do I Join VAASA?

Joining VAASA is simple.

Step 1 – Choose Your Membership (Premium, Standard or Community Circle)

Review the available membership options and select the one that best suits your needs.

Step 2 – Complete Your Application

Fill in the membership application form with your personal and business details.

Step 3 – Receive Your Invoice

If you have selected Standard or Premium Membership, VAASA will email you an invoice with payment instructions. Community Circle Membership is free.

Step 4 – Receive Your Membership Confirmation

Once your application has been processed and any required payment received, VAASA will send you a confirmation email.

This email will include information about your membership benefits, the VAASA Member Logo and instructions on accessing the services available to you.

Step 5 – Start Enjoying Your Benefits

You can now begin participating in the VAASA community and making use of the benefits included in your membership.

 

2. What Are the Membership Options?

 

Community Circle – Free Membership

Community Circle is ideal for individuals who are interested in becoming Virtual Assistants or who want to stay connected with the VA community.

Benefits include:

• Inclusion in VAASA’s internal member database
• Monthly Virtual Vault of Knowledge eBook
• Invitation to one VA Coffee Session per month
• VAASA news and community updates
• VAASA Member Logo

Community Circle Members are not listed in the public VAASA Member Directory and do not receive Premium client opportunities.

 

Standard Membership – R400 for 6 Months

Standard Membership is designed for Virtual Assistants who want to promote their businesses, develop their skills and connect with other professionals.

Benefits include:

• Business profile listing on the VAASA website
• Monthly Virtual Vault of Knowledge eBook
• Two VA Cuppa sessions per month
• Monthly online networking meeting
• Official VAASA Member Logo
• Access to the private VAASA Facebook Group
• Two business advertisements per month on VAASA social media

 

Premium Membership – R600 for 6 Months

Premium Membership is designed for Virtual Assistants who want additional business exposure and access to client opportunities.

Benefits include:

• Business profile listing on the VAASA website
• Client job opportunities and Requests for Proposals (RFPs) emailed directly to Premium Members when received
• Monthly Virtual Vault of Knowledge eBook
• Two VA Cuppa sessions per month
• Monthly online networking meeting
• Official VAASA Member Logo
• Access to the private VAASA Facebook Group
• Unlimited business advertisements on the VAASA website
• Unlimited blog submissions

Important: Client opportunities depend entirely on enquiries received by VAASA. Membership does not guarantee work.

 

 

3. What Happens After I Become a Member?

Once your membership has been confirmed, VAASA will communicate with you primarily by email.

Depending on your membership level:

• Invitations to VA Cuppas and networking meetings will be emailed to you.
• Your monthly eBook will be sent to your inbox.
• Standard and Premium Members will receive information about joining the private Facebook Group.
• Standard and Premium Members will be contacted for the information required to create their website profiles.
• Premium Members will receive client opportunities by email whenever suitable enquiries are received.
• Members may contact VAASA for guidance and assistance with their VA businesses.

Please check your email regularly, including your spam or junk folder.

 

 

4. How Do Client Jobs and RFPs Work?

VAASA receives enquiries from businesses and individuals looking for Virtual Assistant services.

When a client opportunity is received, the details are emailed directly to all Premium Members.

Here’s how the process works:

1. VAASA receives an enquiry from a potential client.
2. The opportunity is shared with Premium Members.
3. Interested Premium Members decide whether they wish to apply for the job.
4. Members contact the client or submit their proposals according to the instructions provided.
5. The client reviews the applications and decides whom to appoint.
6. The successful Virtual Assistant negotiates and contracts directly with the client.

 

Please understand:

• VAASA is not an employment or recruitment agency.
• VAASA does not employ its members.
• VAASA does not guarantee jobs, clients or income.
• Multiple Premium Members may apply for the same opportunity.
• There is no additional charge for receiving RFPs.
• VAASA does not take a commission from successful contracts.
• The agreement and working relationship are between the Virtual Assistant and the client.

 

 

5. What Support Does VAASA Provide?

VAASA helps members understand how to establish and manage professional Virtual Assistant businesses.

Our support includes guidance on business setup, services and pricing, proposals and contracts, client onboarding, business processes, marketing, professional development and finding clients.

We also provide opportunities to connect with other Virtual Assistants, exchange ideas and learn from shared experiences.

Some specialised services, consultations and individual support programmes may carry additional fees.

 

 

6. What Is Expected of Me as a VAASA Member?

VAASA is here to support you, but every Virtual Assistant remains responsible for managing their own business.

As a member, you are encouraged to:

• Participate in the sessions and activities available to you.
• Read the emails and updates sent by VAASA.
• Keep your business information and contact details up to date.
• Advertise your business as much as possible.
• Promote your own services and actively seek clients.
• Maintain professional standards and follow the VAASA Code of Ethics.
• Take responsibility for your own clients, contracts, payments and business operations.

Your VAASA membership is a business support resource, not a guarantee of business success.

 

 

7. Frequently Asked Questions

Does VAASA find clients for me?

VAASA provides opportunities for Premium Members to connect with potential clients, but we do not personally find or secure clients for individual members. Premium Members receive RFPs when opportunities become available.

Will I get a job after joining?

No. VAASA membership does not guarantee employment or client contracts. Virtual Assistants operate their own independent businesses.

Do I have to attend every VA Cuppa or networking meeting?

No. Participation is optional, although we encourage members to attend and make use of the opportunities available.

How do I get my business listed on the VAASA website?

Website listings are available to Standard and Premium Members. VAASA will request your business information, photograph, services and contact details to prepare your profile.

Can I advertise my VA business through VAASA?

Yes. Premium Members should submit their advertising material to VAASA for publication according to their membership benefits.

Can I contact VAASA if I need assistance?

Yes. Members may contact VAASA for guidance about their Virtual Assistant businesses. Where more detailed, individual assistance is required, additional support services may be recommended.

Do I need an established VA business before joining?

No. VAASA welcomes individuals who are exploring the VA industry as well as experienced Virtual Assistants.

What happens when my membership expires?

VAASA will communicate any applicable renewal arrangements or changes to membership benefits. Membership benefits are subject to the membership period and current VAASA policies.